Time
The hours now spent on retyping, looking things up and chasing go back into the work that actually makes you money.
AI Agency
Workflow automation. Routine steps that run on their own.
Inquiries, invoices and payment reminders processed automatically, with no retyping. You decide what can run automatically.
Does something need to be read or judged, like an email or an inquiry? Then it's AI automation.
Task comes inNew email
with attachment
received
A.C.EReads and sorts
what is it, where does it belong
- ActionInvoice
as a draft in your accounting software
done - ActionAppointment
suggestion in the calendar
waiting - ActionQuestion
draft reply ready
you approve
Built by Thiery & Pierce
A.C.E
Automate, Check, ExecuteA system that does the groundwork: reading what comes in, looking up what's needed and preparing the reply or the quote. You press send.
01
Quote request
Reads the inquiry and the attachment, looks up your prices and prepares the quote in your template.
02
Work order to invoice
Pulls hours and materials from the work order and creates the invoice, with the right tax and the right project.
03
Receipts
Reads the amount, date and supplier from a photo of a receipt and files it in the right place in your accounting software.
04
Booking an appointment
Checks when it's possible, suggests three times and prepares the appointment as soon as there's a reply.
05
Incoming email
Sorts what comes in, picks out what is an inquiry and prepares a draft reply.
06
Follow-ups
Keeps track of which quotes haven't had a reply and puts them on your list before it's too late.
Rule or agent
Not everything needs AI. Sometimes a fixed rule is better.
A fixed rule is cheaper, faster and more predictable. We only use an agent where something has to be understood.
A fixed rule is enough when
- The rules don't change
- The steps are the same every time
- There's little text to understand
- A mistake is easy to check
You need an agent when
- What comes in is messy: emails, text, documents
- Something has to be understood, not just moved
- There are several possible next steps
- A colleague deals with the exceptions
Result
Time, a clear overview, fewer mistakes and lower costs.
Overview
Inquiries, orders and appointments in one place, with a log of what happened. Nothing is left sitting in someone's inbox.
Fewer mistakes
No typos from retyping, no forgotten follow-ups, and every step done the same way every time.
Costs
Getting more work done without hiring extra people, and losing less money to mistakes and inquiries that go unanswered.
Calculator
What does manual work cost you each year?
Enter how much time goes into manual work at the moment. The share that can be automated is an assumption, so feel free to change the percentage.
A worked example, not a promise, based on 46 working weeks a year. We'll know what's possible once we've spent half a day watching how the work gets done.
How we work
Step by step, and you stay in control.
- 01
Observe
We watch the recurring work: what comes in, where it goes and where it goes wrong.
- 02
Define
Together we set out the rules and which systems are involved. You decide what is allowed to run automatically.
- 03
Build
In a sealed-off test environment, not on your live systems.
- 04
Test
It runs alongside your current work first. Only when it's right does it go live.
- 05
Handoff
You get the activity log, a short guide and the switch to turn it off. It's yours.
Related services
FAQ
Questions we get a lot.
What is workflow automation?
With workflow automation, software carries out a fixed series of steps that you currently do by hand. For example: an inquiry comes in, the details go into your admin system and the customer gets a confirmation. It runs on fixed rules, so without AI.